Inventory (Shopify & Virtualstock Supplier) – Patchworks Support Portal

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Introduction

This process flow retrieves the product listing associated with the Patchworks sales channel that you defined in Shopify, and then updates Virtualstock Supplier with new stock levels:

{% hint style="danger" %} It's important to ensure that ONLY SKUs that you want to sync with Virtualstock Supplier are associated with the Patchworks app sales channel in Shopify - otherwise processing time will be longer. {% endhint %}

Any SKUs pulled from Shopify are checked against the SKU Lookup cross-reference table and mapped to the relevant Virtualstock Supplier part number.

Then, Patchworks makes a call to Virtualstock Supplier to retrieve the product by part number (this is needed to obtain the associated URL ID of the product). We then use the URL ID to make a second call into Virtualstock Supplier to update the stock level.

Process flow snapshot

Operations count

The operations count for this process flow is: 3 per sync.

Process flow shapes

For reference, all shapes in this process flow are documented below. Do not change shape settings unless advised to do so in our installation guide.

Shape	Notes
Trigger	Having installed the app, edit this shape and define your preferred run schedule. The default setting is to run twice per day at 08:05 a.m. and 06:05 p.m. Please see the installation guide for specific notes.
Connector	This shape includes parameters that you should review/update. Please see the installation guide for specific notes. `Source instance`: Shopify `Source endpoint`: GET Retrieve product listings that are published to your app `Parameters`: `updated_at_min`
Script	These settings should not be changed. For reference, the required settings are: `Script`: Replace negative qtys with 0 `Version`: v1 (latest)
Flow control	There should be no need to change any settings for this shape. For reference, the required settings are: `Source instance`: N/A `Source endpoint`: N/A `Batch level`: * `Batch size`: 1
Flow control	There should be no need to change any settings for this shape. For reference, the required settings are: `Source instance`: N/A `Source endpoint`: N/A `Batch level`: *.variants `Batch size`: 1
Set variables	There should be no need to change any settings for this shape. For reference, the required settings are: `Meta`: Set as `key`: `sku` `value`: `[[payload.0.sku]]`
Add to cache	These settings should not be changed. For reference, the required settings are: `Cache`: (Flow run) ShopifyVariantStockLevel `Cache key`: ShopifyVariantStockLevel.[[payload.0.sku]] `Append`: OFF `Save all pages`: OFF
Map	Generally, field mappings should not be changed. However please refer to the installation guidelines for this process flow for any fields that are noted for special attention. `Source instance`: None `Source endpoint`: None
Filter	There should be no need to change any settings for this shape. For reference, the required settings are: `Source instance`: N/A `Source endpoint`: N/A `Filters`: Set as: `*.part_number` `string` `not equals` `0` `Keep matching`: ON
Connector	If instance credentials are provided as part of the blueprint installation, there should be no need to change any settings for this shape. For reference, the required settings are: `Source instance`: Virtualstock Supplier `Source endpoint`: GET Retrieve a product by part number `Variables`: Set as `part number` / `[[payload.0.part_number]]`
Add to cache	These settings should not be changed. For reference, required settings are: `Cache`: (Flow run) ShopifyVariantStockLevel `Cache key`: ShopifyVariantStockLevel.[[meta.sku]] `Append`: ON `Save all pages`: OFF
Load from cache	These settings should not be changed. For reference, the required settings are: `Cache`: (Flow run) ShopifyVariantStockLevel `Cache key`: ShopifyVariantStockLevel.[[meta.sku]] `Fail on cache miss`: OFF `Load all pages`: OFF
Script	These settings should not be changed. For reference, the required settings are: `Script`: Extract ProductId from URL `Version`: v3 (latest)
Map	Generally, field mappings should not be changed. However please refer to the installation guidelines for this process flow for any fields that are noted for special attention. `Source instance`: None `Source endpoint`: None
Connector	If instance credentials are provided as part of the blueprint installation, there should be no need to change any settings for this shape. For reference, the required settings are: `Source instance`: Virtualstock Supplier `Source endpoint`: PATCH Update stock availability `Variables`: Set as `Product Rest Id` / `[[meta.productId]]`

Scripts used in this process flow

Script	Summary
Replace negative qtys with 0	Replaces negative inventory quantities to zero quantities
Extract ProductId from URL	Extracts the URI from product details

Cross-reference lookups used in this process flow

Cross-reference lookup	Summary
SKU Lookup	Maps Virtualstock Supplier part numbers to Shopify SKUs. You need to update this table with your own values - please see the installation guide for details.